Regulated & Enterprise Manufacturing

A managed bundle for defense, aerospace, auto components, pharma, and other manufacturers where the finance function carries statutory weight and the ERP is the system of record.

Regulated manufacturers run on a finance function that cannot afford to be approximately right. Supplier invoices arrive in volume and in every format — scanned, signed, emailed as Word files — each carrying tax treatment that has to be correct, a GL account that has to be the right one, and often a contract or PO that governs what should have been charged. The work is high-volume, rule-governed, and done by hand, which is the worst combination: expensive to staff, easy to get wrong, and invisible until an audit finds it.

What we deploy

Three agents that between them cover the inbound documents a finance and operations team spends its week on.

• —AP Invoice Agent — reads supplier invoices from the AP mailbox, applies twelve validation checks, codes them to your GL and withholding-tax mapping, and creates draft A/P invoices in your ERP for a person to release
• —Document Intelligence Agent — reads the contracts, lease deeds, fee schedules, and service POs that govern those invoices, and reports what matches and what doesn't
• —Email Reviewer — triages the shared inbox overnight so the queries that need a person surface first

Two of these are enterprise implementations. The Email Reviewer is a productized agent that switches on in days, so the shared inbox is under control while the ERP work is still in discovery.

How this engagement looks

This is an enterprise implementation and runs in phases. We start with discovery: how invoices arrive today, who handles them, where the exceptions come from, and what your ERP and mapping actually look like. Then a proof of concept against a batch of your own real invoices — the point of which is to find out what breaks on your documents before anyone commits to a build. The production phase follows, typically 2.5 to 3.5 months to a live first phase covering service invoices, with material and import invoices as a following phase. UAT and sign-off with your finance team, then handover and ongoing maintenance.

Two things determine the timeline more than anything we control: ERP access — the integration user, its named-user license, and network access by VPN or IP allowlisting — and a populated location for contracts and POs. Both are worth starting on the day the engagement does.

Honest fit check

This is for companies running a real ERP — SAP Business One, or something comparable with an API — with a finance team posting hundreds of supplier invoices a month. It's built for statutory complexity: tax treatment that varies by jurisdiction, withholding rules, e-invoicing requirements, and imports with landed cost and customs valuation. And it assumes an IT function that will want VPN or IP allowlisting, role-based access, and a full audit trail before anything touches the financial system — because that's how we build anyway.

If you're posting a few dozen invoices a month into cloud accounting software, this is heavier than you need. The Receivables Agent and Email Reviewer are the better starting point, and the Manufacturers bundle is built around that scale.

One thing we'll tell you on the first call: nothing this bundle produces posts to your ledger on its own. Every draft waits for a person. If you're looking for full straight-through posting with no review step, we're not the right vendor.